Manager of Database Administration

The Evangelical Covenant Church

Job Title: Manager of Database Administration

Organization: Evangelical Covenant Church


Job Description

The Manager of Database Administration plays a critical role in the collection, maintenance and analysis of programmatic and financial data with the goal of improving and enhancing program performance. This manager will build the most efficient and effective database system to achieve ECC’s goals with Raiser’s Edge and maintain data integrity of over 60,000 records.

The Manager of Database Administration is the primary liaison between the Finance and Advancement teams, serves as a resource to ministry areas by shepherding research strategies and technological solutions for the optimum administration (technical expertise, oversight, and management) of ECC database systems to enhance donor care, increase revenues and drive philanthropic results. This position serves as the primary custodian of ECCs processes and procedures for organizing, storing and utilizing donor data for a myriad of needs related to the church’s advancement efforts.

Essential Functions:
• Engage in a professional, hospitable, and courteous manner with constituency when managing electronic, phone and in-person communication.
• Manage the operation, maintenance, data input, data integrity and accuracy for the constituent database management system.
• Oversee the daily operation of the database systems and determine best uses for tables, codes, fields, etc.; coordinates the selection of data in preparation for mailings; develops queries and reports to communicate data; establishes routine cleanup of database.
• Optimize and ensure accuracy of the database systems (Raiser’s Edge, Access, etc.) and constituent information, to include: data entry, accuracy, cleansing and manipulation; statistical reporting; mailing list management; research; and relationship management for all entities and ministries within the organization.
• In collaboration with various ECC staff, create a well-coordinated and systemized processes for information management derived from efforts with our constituency.
• Develop strategies for and manages the implementation of database consolidations to streamline efficiencies as needed throughout the ECC, and participates in planning and execution of future database use.
• Create, improve, and implement new database administration systems, policies, and procedures.
• Formulate ECC’s Annual Statistical Report and coordinates corresponding reviews and approvals for the report.
• Steward gift acknowledgement and receipting processes for all contributions made to the ECC. Coach staff in the timeliness and accuracy of gift acknowledgment in accordance with IRS standards, as well as establish benchmarks and reports on gift receipting operations.
• In collaboration with the Advancement team, develop creative strategies to maximize the use of data and database systems to assist the church in prospecting and identifying new revenue streams.
• In coordination with Finance team, create a more streamlined reconciliation process and create a system to limit income fund creation.
• Work with the Manager of Donor Engagement and Stewardship to coordinate ECC staff training on Raiser’s Edge and ensure the proper level of access rights.
• Produce all reports derived from the database systems: including monthly gift reports, pipeline reports, fundraising reports, performance metrics tracking, prospect management reports, etc.
• Coordinate with Manager of Donor Engagement and Stewardship to develop additional reports and lists that are responsive to the needs of the various internal constituents: including boards, conference superintendents, and other outside constituency groups, as identified.
• Other duties as assigned by the Manager of Donor Engagement and Stewardship, Director of Advancement Strategy and/or Executive Director of Finance.

Location: Chicago, IL

Job Type: Full Time

Education and Experience:
Required: A bachelor’s degree or comparable experience. Previous experience along with considerable knowledge and expertise of The Raiser’s Edge. Competence with Access, Crystal Reports, report-writing technology, and Moves Management systems. 3-5 years of experience in managing a complex database system in an advancement environment with heavy customer service emphasis. Demonstrated experience in organizing, maintaining, managing, troubleshooting, or interacting with computer software systems. Type 50 words per minute.

• Mastery of Microsoft and Windows applications.
• Keen attention to details of all aspects of donation fund accounts; donor data management
system; prospect management system; and data for gift acquisition and renewal programs.
• Uses critical thinking skills, applying logic and strategy to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to address challenges across the organization.
• Excellent management and people skills to embrace diversity of schedules, backgrounds, formats, contexts, etc.
• Strong organization, prioritization and time-management skills are essential. Excels in attention to detail with high level of accuracy in the preparation of documents, reports, and correspondence.
• Proven ability to interpret and apply policies, laws, and regulations governing charitable giving.
• Works well under pressure and with conflicting priorities and timelines. Ability to track and report progress on a wide range of tasks, simultaneously.
• Maintains flexibility in approach and adjusts as needed with ability to address multiple tasks simultaneously.
• Ability to respond to and deal with a range of ad hoc queries/requests
• Ability to operate with discretion and confidentiality at all times
• Self-starter with the ability to work independently.

Education Requirement: Bachelors

How to Apply
Send resume and cover letter to Human Resources at

Last Day to Apply: 08/31/2017

Posted by: Jacqueline Holt,

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