Foundation Relations Officer


Job Title: Foundation Relations Officer

Organization: Planned Parenthood of Illinois


Job Description

The Foundation Relations Officer identifies and secures funding from local, regional, and national funding sources—including foundations, government, associations, and corporations to advance PPIL’s strategic initiatives and operations. S/he manages funder relationships with the responsibility of maximizing unrestricted and restricted funds raised annually and for longer-term projects and our current restricted campaign. S/he works across departments to ensure that PPIL is well-positioned to secure funding from a diversified base of institutional partners. The Foundation Relations Officer is an articulate spokesperson for PPIL and its programs and priorities in the philanthropic community. This position reports to the Vice President of Development.

Essential functions:

1. Meet or exceed PPIL’s annual and campaign fundraising goals for institutional funding by identifying, cultivating, soliciting, securing, acknowledging, and stewarding institutional funders.

2. Manage an active portfolio of approximately 40 institutional funders. As part of PPIL’s strategy for philanthropic growth, revenue in this area should demonstrate sustainable growth year over year.

3. Facilitate the full range of activities required to prepare, write, and submit grant proposals and reports that are responsive to funder guidelines, including:
 Gathering information from program staff to articulate project goals, activities, anticipated outcomes, successes, challenges, etc.
 Writing/editing compelling and informative letters of intent and grant proposals for submission, including assembling all required documentation and budgets.
 Collaborating with the Finance department to create and report on grant budgets and expenses.

4. Manage foundation records and a grants calendar using the GrantHub online database and Salesforce.

5. Work closely with the Grants Administrator to communicate grant requirements and deadlines to program and Finance staff; to ensure accurate grant expense allocations and tracking; and to prepare accurate grant budgets and financial reports.

6. Proactively identify and approach potential institutional funders to establish new funding partnerships and strengthen PPIL’s relationships in the institutional funding community.
7. Provide informative and regular reports to funders and create funder engagement opportunities to maintain continued support and involvement with PPIL.

8. Support internal Development team writing needs, including, but not limited to:
 Editing proposals and reports for Major Gift Officers and front-line fundraisers
 Assisting in the production and editing of donor communications materials, such as donor briefings, collateral, solicitation letters, newsletters, and reports

9. Maintain a deep understanding of the organization’s history, programs, current initiatives, and strategic priorities.

10. Through these activities demonstrate an understanding of and commitment to PPIL core values of access, activism, care, confidentiality, diversity, excellence, integrity, respect, self-determination, and stewardship; practice these values in relations with internal and external customers.

11. Other duties as assigned.

Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, talk, and hear. The employee frequently is required to use hands and fingers to handle, or feel and reach. The employee is frequently required to sit. The employee must occasionally lift and/or move up to 25 pounds.

Supervisor: Vice President of Development

Status: Regular full-time, Exempt.

Location: Chicago

Job Type: Full Time

Education: Bachelor’s Degree required; Master’s degree preferred.

Experience: At least 3-5 years of direct experience in grant writing and fundraising for a large nonprofit organization or a background in philanthropy; experience with successfully securing government grants preferred. Experience working with complex donor databases; experience with Salesforce a plus. Background in writing about women’s health issues for a variety of audiences preferred, including government agencies, professional foundations, family foundations, and individual donors.

Professional Qualities
Expert proficiency with MSOffice programs, including Excel, Word, and PowerPoint. Strong written communication skills with the ability to write persuasive proposals; strong editing skills, including a comfort with helping program staff communicate their work to donors in a clear and concise manner. Strong administrative and organizational skills, with the ability to multi-task, set goals, and prioritize workload. Comfort in a fast-ace, deadline-driven environment. Effective, collegial communicator who can collaborate with all levels of staff. Unflappable in times of high stress. Ability to function effectively as a team player. Professional integrity, drive, and ability to effectively represent and promote PPIL to external partners with professionalism and tact. Commitment to producing exceptional work products. Must be willing to maintain a flexible work schedule including evening and weekend hours and occasional in-state travel.

Planned Parenthood of Illinois works affirmatively to include diversity among its workforce and does not discriminate in the selection of its staff on the basis of race, color, religion, sex, national origin, age, sexual orientation, disability, income, marital status, or any other dimension of diversity. We encourage diverse candidates to apply for this position.

Education Requirement: Bachelors

How to Apply
All applications must be submitted to the PPIL website:

Last Day to Apply: 09/15/2017

Posted by: Melissa P,