Assistant Director, Development – PSD (req# 103226)


Job Title: Assistant Director, Development – PSD (req# 103226)

Organization: University of Chicago


Job Description

Conduct a variety of essential projects for the Division’s alumni relations and development efforts including: prospect management and tracking; donor relations; stewardship; database management; event planning and staffing; and communications directed at alumni, volunteers and friends. Provide support for the semi-annual programs of the Visiting Committee as required. Conduct post-event debriefings, documenting results and ensuring any necessary follow-up.

Provide strategic planning and administrative support to manager and team. Track and update activity with top prospects, manage the active management program, and ensure solicitations are up-to-date. Enter and update notes on engagement and cultivation activities, meetings and interactions. Assist in writing and editing correspondence.

Assist with giving report production, mailings and data management. Represent the development interests of the Division in project groups as required. Collaborate with various teams on communications, events and programming. Link current donors and friends with divisional events such as lectures, symposia, conferences and public forums.

Manage the stewardship and acknowledgment process for principal, leadership and major gifts to the Division. Maintain a consistent and timely cycle of regular, custom and ad hoc reporting to donors. Build relationships with faculty and staff that spend these funds. Track funds and be accountable for consistent stewardship for every donor to the Division. Organize stewardship events and meetings.

Act as the Griffin database “power user” and in-house expert with an emphasis on extracting and analyzing data. Maintain visit records as well as prepare custom and ad hoc reports, spreadsheets, graphs and charts. Assist in preparing briefings for events and individual meetings. Manage the briefing process by working directly with fundraisers, prospect research staff and other colleagues university-wide. Manage project timeline for briefing requests and delivery.

Plan all Visiting Committee events and oversee all aspects of their execution. Provide planning and support for the semi-annual programs of the Visiting Committee and its subcommittees. Convene and lead programming meetings with faculty and senior staff.

Collaborate with leadership in the creation, planning, implementation and follow up for local and regional events for prospective and current donors of the Division. Track event outcomes as they relate to giving and engagement. Collaborate with colleagues University-wide to identify new prospects and track the prospect pool.

Work with management, as required, on communication programs for the Division including the PSD newsletter, Inquiry. Manage the preparation, posting and upkeep of online information as it relates to donors and alumni of the Division. Assist in the PSD Annual Giving campaign strategy and story content.

Develop and maintain a working knowledge of the academic activities of the Division and its faculty. Participate in activities that will increase knowledge of the Physical Sciences and the University and lead to an increased ability to support the Visiting Committee and the Division’s fundraising programs. Assist with general fundraising activities as assigned.

Location: Chicago, IL

Job Type: Full Time

A minimum of two years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work experience required.

Demonstrated experience in planning and managing programs preferred.
Experience with fundraising, contact management or other database software preferred.
Experience working with volunteers preferred.
Experience planning and executing events preferred.

Education Requirement: Bachelors

How to Apply
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The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information, please see the University’s Notice of Nondiscrimination. Academic job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5671 or email with their request. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-834-1841 or email with their request.

Last Day to Apply: 08/31/2017

Posted by: Angela Jacobs,

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